Full Project – Design and implementation of an online out-patient information system

Full Project – Design and implementation of an online out-patient information system

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A Hospital is an institution with an organized medical and nursing staff provide a range of medical service, like surgery, for people requiring intensive treatment or observation. It may also include facilities for childbirth as well as various out-patient departments. A Hospital make up of various departments where various cases and handled. For example

  1. The surgery department where patients are operated on in the theaters.
  2. Obstetrics and gynecology unit where pregnant women are taken care of.
  3. Pediatric department where you treat children.

An outpatient is a patient who does not reside in the clinic where he/she is being treated. The registers of the outpatients are used for documentation of the outpatients. The data for outpatient registers are registration number, name of patient, age, sex, registration address etc. The outpatient unit is made up of casualty section, records, outpatient, theaters, various clinics etc. The treatment of the outpatients ends in the outpatient department while that of the inpatients ends in their various wards.



It could be very burdensome for someone who is seriously ill, wounded or weak to queue on hospital line waiting for the doctor to attend to him or to pay for service and also get drugs. But when the designing and implementation of a computerize outpatient information system is achieved, a lot of problems will be documented for the outpatient. These problems include:

  1. Time wastage
  2. Absence of doctors involved
  • File sorting

The aim of this project is to enhance the reliability, security, and convenience in the administration of FMC, Owerri, and to have a database that contains complete and comprehensive details of outpatients like registration number, name of patient, age, sex, and registration address etc.

Its objectives include the following:

  1. To facilitate diagnosis of outpatients thereby reducing patients wasting time
  2. To exploit the use of ICT as a platform for medical services
  3. To enhance better drugs administration


Hospital organization today is an essential part of the medical care scheme, owing to the increasing complexity of medical problem. It is very necessary that medical practitioners and specialists have an up to date and automated services.This study will examine the problem arising from manual operations of the outpatient information system and how these can be conquered by introducing the computer. This research work also aims at designing a statement that can replace the manual operations of the outpatient information system in FMC Owerri.


The significance of this study is that it eliminates:-

(i) Time Wastage: – When this study is practiced the time an outpatient wastes in registering seeing the doctor, buying drugs will be eliminated. Because it will no longer be handled manually rather it is going to be computer based.

(ii) It also eliminates inconveniency: – In a situation whereby a patient registered in the clinic for the past three and later came back in the fourth year for the checkup, the information of that out-patient can be accessed convenient using the computer, rather than searching for the outpatient information or records manually.


The scope of this study is limited to the design and implantation of an online outpatient information system for F.M.C Owerri. In fact it involves all parts of medical field in terms of outpatients’ information management and all other aspect of field.


Due to time constraint, I was unable to visit some department of FMC Owerrito gather information on the existing system. Few other hospitals were visited and the information gathered from the staffs in charge forms the basis for the design of the new system.


It is assumed that all the data located are true and valid. It is also assumed that the basic requirements of the outpatient information system should not be changed often so that the program will score for a very long time.


Computer: This is an electronic device that can accept data information of inputs, process the data and it have the ability to store the data and also retrieves it for future use.

Data: These are raw facts, but when captured or processed, generates information

Database: This is the collection of related files.

Diagnosis: It means a determination of an individual’s disease, illness, or injury, made by a health care provider.

Doctors: These are those that give medical aid to patients.

Duty: This is a term that conveys a sense of moral commitment to someone or something.

File:A collection of related records or a folder that is based keep documents

Hospital: This is a health facility where people who are ill or injured are given medical treatments and care.

Information: this is a data that has been processed into a form which is meaningful to the recipient and which is of perceived value in either current or prospective decisions or action by the recipient.

Inpatient: A patient living in the hospital where he is being treated

Management: This is the process of getting activities completed efficiently with and through other people.

Nursing: This is a profession focused on assisting individuals, families and communities in attaining, maintenance, and recovering optimal health and functioning. Modern definition of nursing defines it as a science and an act that focuses on promoting quality of life as defined by persons and families, throughout their life experiences from birth to care at the end of life.

Outpatient:A patient who is not an inpatient (not hospitalized), but instead comes to a doctor’s office, clinic or day surgery for treatment.

Patient: A person who is receiving medical care from a doctor.

Prescription: A written instructions from a physician to a pharmacist stating the form, dosage, strength, etc, of a drug to be issued to a specific patient.

Program: A sequence of coded instruction fed into a computer, enabling it to perform specified logical and arithmetical operations on data.

Records: These are collection of related fields.

Software: This is an application or program that can be run on computer.

Storage: This is a processing of storage data and information using storage media.


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Full Project – Design and implementation of an online out-patient information system