Full Project – Design and implementation of online student registration and payment system

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CHAPTER ONE

1.0   Introduction

The profound effect of the application of computers in the institution of higher learning cannot be overemphasized. Computer is been used to process students admission and registration as well as their academic processes or procedure.  Besides that the result of the student i.e fully computerized which makes it easier and quicker to process. This does not stop here; the off payment is also being processed using a computer. However, it should be noted that any institution of higher learning requires the services of principals, teacher, librarians, lecturer, bursars, registration provosts, rectors, vice chancellor and a host of categories of per efficient and effective operation. It is the leadership qualities coupled with academic conquests of these principal offices that will integrate the power of computing with student information system and order to produce of faster dynamic and efficient of the development.

Moreover, an efficient information system of the institution is not of paramount importance because it assists in the management of student record and also in providing adequate academic facilities for their students.

1.1 Background of the Study

When a person becomes a prospective student in any institution of higher learning, a record contains the information about the student like: full name, sex, date of birth, marital status, religion, state of origin, nationality, permanent addressed e.t.c.  Student registration system could be defined however as a means of providing adequate resources for analyzing, designing and recording student-related records like: student registration procedure, payment system as well as their academic records.

A well organized and well automated, student registration system will  and academic research, equip the institution with relevant information so as to  make a strict all vision to any student in cases of emergency and also to  prevent the occurrence of certain academic vices like: certificate forgery,  other illegal academic qualifications as in case of one former speaker of the  house of representative Alhaji Salisu Buhari who claimed to have graduated from  University of Toronto but as result of sound. Well automated student registration system the institution was bequeathed with, they were able to detect easily that he had no academic record in the aforementioned institution.

1.2 Statement of the problem

The manual system of student registration has been found to be cumbersome, tedious and time-consuming. The mode of storage and retrieving of student’s registration is inadequate. It is done manually by clerical staff and this leads to unavailability of a centralized pool of student according to their specific duration of programme. Also, the awarding of grades is manual, the scores and marks of the student are word processed and the result is printed out. Hence the need for the automation of the system is expedient.

1.3 Objectives of the Study

This project work is aimed at producing a system that will eliminate the difficulties and unnecessary protocols inherent in the existing system. From the feasibility study the researcher took, he came out with an alternative which is much better in terms of cost-effectiveness, time-saving, reliability and clarity of output, with the objective of:

1. To create a database per the registration procedure of the institution
2. To create a file that will handle the payment of fees by the student
3. To create a file for the academic records of the student into an appropriate
4. To convert the scores of each offered by the student into an appropriate grade.

1.4 Scope of the Study

This section gives a brief outline of the extent of which the project covers. The project starts with the introduction of the study, aims and benefit of the project. It also covers the literature review, brief explanation of the existing system, data collection methods as the computers requirement will be used in the new design. It also pays attention to the method used in collecting data analysis of the proposed system and design. It also takes care of the implementation and the control system. Finally, it makes conclusion, recommendation as well as appendix, more importantly; due to time constraint and other factors, the project cannot be generalized. It is only restricted to the faculty of information and communication technology.

1.5 Significance of the study 

Having achieved the aims of the project, the following benefits are derived:

1. It quickens the registration procedure.
2. It leads to the avoidance of duplication of efforts
3. It provides facilities for the decision-making process
4. It controls redundancy (duplication of data)
5. It reduces the cost of labour force responsible for scoring and awarding of grades is greatly reduced.
6. It reduces inefficiency and inaccuracy
7. It prevents loss of data i.e. data during completion of forms in the manual registration process
8. It generally saves time.

1.6  Limitation of the Study

Cost: cost is one of the limitations to this research work were it requires a huge amount of money to put up this system with such functions, and the resources that it requires in order to run effectively

Maintenance: the new system requires regular service and maintenance were to make every necessary updates.

Power supply: Availability of stable, efficient and reliable power supply is also a source of limitation this project as it depends only on source of energy to keep functioning.

1.7  Definition of Terms

Computer Network: Computer Network is a system that connects two or more computers together using a communication link.

World Wide Web: World Wide Wed simply called www is the most important tool of the Internet. It was created in the late 1980s in Europe and was used limitedly in academic cycle.

Databases: A systematically arranged collection of computer data, structured so that it can be automatically retrieved or manipulated. It is also called databank.

File Transfer: Any kind of computer file can be sent via the Internet from one Internet user to another. Table of accounts on spreadsheets, design by a graphic artists, music sound files etc, can all be exchanged in this way.

Web Brower: This is a special kind of software that processes hypertext make-up language (HTML) document. In other words, a web browser is a computer program that interprets HTML command to collect, arranged and display the parts of a web page.

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Full Project – Design and implementation of online student registration and payment system